Technology can be a powerful ally for productivity — if used thoughtfully. Many businesses and individuals overlook simple, inexpensive ways to save time, streamline workflows, and reduce frustration. Here are some practical tips that can have a significant impact, without breaking the budget.
Using dual or tri-monitor setups is one of the easiest ways to boost efficiency by 20–50%. Multiple screens reduce window management, minimize alt-tabs, and make it easier to copy or compare data across applications. This setup is particularly useful for data entry, project management, and multitasking across software tools.
Use identical monitors (same brand, size, and aspect ratio).
Minimum recommended size: 20 inches. Avoid oversizing, which can complicate window management.
Most modern laptops and desktops support dual monitors; video card upgrades are often optional.
Learning a few key shortcuts in your everyday applications can save hours each week. Combine this with simple automation tools like:
Text expansion apps to quickly insert commonly used phrases or codes.
Macros or scripts for repetitive Excel or Google Sheets tasks.
Task automation tools like Zapier or Microsoft Power Automate to connect apps and streamline workflows.
Cloud-based platforms such as Google Workspace, Microsoft 365, or Trello can drastically improve team productivity. Benefits include:
Real-time document collaboration.
Version history to prevent lost work.
Easy remote access without VPNs or complex IT setups.
A clean digital workspace reduces cognitive load. Suggestions include:
Organize files into consistent folder structures.
Unsubscribe from unnecessary email lists.
Use browser extensions to limit distractions and manage tabs efficiently.
Even the best tools won’t improve productivity without training. Encourage guided practice and experimentation with new technologies. Small, incremental improvements can compound into significant efficiency gains.
Inexpensive technology solutions — from dual monitors to simple automation — can have an outsized impact on productivity. Ask yourself: which tools or habits could save you hours every week? Consider testing them with your team or personal workflow to see measurable results.
